Executive - Procurement

Job Responsibilities

• Convert approved direct materials Purchase Requisitions (PRs) into Purchase Orders (POs) within agreed timelines, ensuring accurate quantities and pricing. Issue POs, obtain order confirmations, monitor outstanding orders, and follow up to avoid delays. Create and manage Service Purchase Orders and maintain accurate procurement records in ERP systems.
• Obtain competitive quotations from approved suppliers for direct materials and services. Conduct supplier comparisons based on cost, quality, lead time, and service levels. Prepare quotation comparison sheets and recommendations, coordinate specifications with internal stakeholders, negotiate pricing, delivery schedules, and commercial terms within delegated authority, and ensure timely supplier selection and purchase commitments. Maintain healthy supplier relationships and resolve procurement-related issues.
• Identify opportunities to improve procurement efficiency and reduce processing cycle times. Support procurement digitization, process automation, supplier development, and cost optimization initiatives. Recommend improvements to sourcing strategies and procurement processes.
• Ensure compliance with company procurement policies, SOPs, delegation of authority, and audit requirements. Maintain complete procurement documentation and approval records, support internal and external audits, ensure ethical and transparent procurement activities, minimize non-conformities and compliance gaps, and adhere to supplier onboarding, vendor management, and contract administration standards.
• Prepare monthly procurement reports and KPI dashboards. Analyze procurement and supplier performance, savings, and service levels. Maintain accurate procurement data in ERP systems, trackers, dashboards, and management reports. Present key procurement insights and recommendations during monthly review meetings and generate ad-hoc reports for management decision-making.

Person Specifications

• Bsc in Material Management/Procurement preferably with minimum 1-2 years’ experience in a manufacturing environment.
• Material management knowledge in a FMCG Company.
• Import procedures, practices & new trends, purchasing & stock maintenance techniques.
• Planning and control skills, organizing skills, communication skills, interpersonal relations, motivational skills, 'Quality' mind-set, Ability to quickly adjust to changing business requirements, strategic ability.