Executive Human Resources

Job Responsibilities

Employee Lifecycle Administration

• Prepare and issue employee-related documentation including appointment letters, retirement notices, termination letters, resignation acceptance letters, service certificates, salary particulars, increment letters, and other employment correspondence.
• Maintain and update employee records, personal files, and HIVE system data for manual and clerical employees.
• Coordinate annual increments, merit increments, upgrades, gratuity payments, and other employee-related transactions with the Finance Department.

Manpower Planning and Contract Workforce Management

• Coordinate manpower planning and deployment in line with factory operational requirements.
• Liaise with supervisors and manpower suppliers to ensure adequate staffing, attendance verification, contract renewals, and compliance with grooming and FMCG workplace standards.
• Verify manpower attendance and facilitate monthly payment processing through Finance.

Employee Welfare, Facilities, and Vendor Management

• Ensure the smooth operation and administration of employee welfare facilities, including the canteen, welfare shop, medical center, linen room, and holiday bungalows.
• Monitor and renew service contracts for outsourced facilities and other vendors.
• Coordinate employee welfare initiatives, including uniforms, safety items, employee benefits, and welfare schemes.

Employee Relations and HR Operations

• Handle employee grievance management and disciplinary matters, including obtaining statements, conducting preliminary investigations, and preparing inquiry summaries.
• Administer staff welfare programs such as PF loans, the Funeral Aid Scheme, holiday notices, and other employee support initiatives.
• Prepare payment notices and coordinate related activities with Finance, EFC, and Group HR.

Reporting and Holiday Bungalow Administration

• Prepare periodic HR and workforce reports for management, including absenteeism and manpower-related reports.
• Manage holiday bungalow reservations, payments, correspondence with bungalow keepers, contract renewals, and all related administrative activities for company holiday bungalows.

Person Specifications

• Degree in Human Resources Management or equivalent with 1-2 years HR experience together with Diploma in Personnel Management.
• Broad understanding of the FMCG industry manpower operations and different types of labor related processes.
• Knowledge in Sri Lankan Labor Law, Market/Industry Norms, Industrial Relations and Labor Legislations.
• Possesses strong business acumen with the ability to build high-performing teams, think analytically, and drive innovation. Demonstrates excellent communication, adaptability, and negotiation skills, along with sound decision-making and problem-solving abilities. Highly organized with strong planning capabilities and keen attention to detail.