Executive - Procurement

Job Responsibilities

• Support procurement activities related to factory expansions, infrastructure projects, machinery installations, engineering upgrades, utilities, and operational improvement initiatives. Obtain quotations from local and international suppliers for equipment, materials, spare parts, and project-related services. Prepare commercial evaluation summaries, recommendation papers, cost comparisons, and commercial analyses for management review and approval. Coordinate technical and commercial clarifications and negotiation meetings with stakeholders, suppliers, technical teams, project owners, engineering teams, and management. Support negotiations on prices, payment terms, delivery schedules, warranties, and service agreements. Ensure compliance with company policies and approval procedures, prepare meeting minutes, and build strong relationships with suppliers and internal stakeholders.
• Follow up all purchase orders to ensure timely delivery of goods and services, maintain regular communication with suppliers on production schedules and delivery commitments, expedite critical orders and highlight potential supply risks to management, coordinate with stores, engineering, quality assurance, and user departments for smooth receipt of materials, and monitor supplier delivery performance and prepare periodic performance reports.
• Monitor supplier quality performance and address material, service, or delivery-related non-conformances, coordinate corrective action discussions with suppliers and relevant internal stakeholders, arrange supplier review meetings to resolve recurring quality and performance issues, Track closure of supplier quality concerns and maintain proper records, support supplier development initiatives to improve quality, service levels, and reliability.
• Ensure full compliance with company procurement policies, SOPs, delegation of authority, and audit requirements, Maintain complete procurement documentation and approval records, Support internal and external audits by providing required documentation and explanations, Ensure procurement activities are conducted ethically and transparently, Minimize procurement-related non-conformities and compliance gaps, Adhere to company standards on supplier onboarding, vendor management, and contract administration.
• Monitor and maintain Open PR and Open PO reports, prepare regular analysis on overdue PRs, outstanding POs, delivery delays, pending approvals, and supplier performance, identify procurement bottlenecks and escalate critical issues to management, provide management with procurement dashboards, status updates, and action plans to support timely decision-making, ensure all procurement records and documentation are accurately maintained.

Person Specifications

• Bsc in Material Management/Procurement preferably with minimum 1-2 years’ experience in a manufacturing environment.
• Material management knowledge in a FMCG Company.
• Import procedures, practices & new trends, purchasing & stock maintenance techniques.
• Planning and control skills, organizing skills, communication skills, interpersonal relations, motivational skills, 'Quality' mind-set, Ability to quickly adjust to changing business requirements, strategic ability.