Officer - Administration

Officer - Administration

Union Assurance is a leading corporate and the fastest growing entity in the Life Insurance industry backed by the strength and stability of John Keells Holdings PLC, one of Sri Lanka's largest conglomerates.

     The Job

The person will be responsible to Provide comprehensive administrative and operational support in the areas of Capex/Opex system data inputs, purchase order generation, IT inventory management, invoice verification.

     Principal Accountability:

• Manage Capex/Opex system data inputs, generate purchase orders (POs), and create IT inventory in accordance with company policies and procedures
• Obtain SAP codes from the Finance team and input them into the IT procurement system to ensure proper coding and tracking of IT assets
• Verify invoices received from Procurement and Logistics, IT, Life Ops, HR against approval, narration, invoice number, and amount, and schedule them for spend committee approval
• Cross-check consumption and submit physical invoices for utility bills, drinking water bills, copier bills across the branch network to Finance for payment processing
• Generate IT and non-IT payment slips to close transactions in a timely and accurate manner
• Prepare monthly controls accounts for all budget lines of the Procurement division, ensuring accuracy and compliance with accounting standards
• Reconcile open/close POs in every quarter, ensuring accurate recording and reporting of procurement activities
• Maintain proper documentation and filing of all invoices, purchase orders, and other financial records
• Collaborate with other departments, such as Finance and Procurement, to ensure seamless and efficient administrative processes
• Provide support in maintaining and updating the IT inventory and procurement systems, ensuring data accuracy and integrity

Qualifications and Experience:

• A bachelor’s degree from a recognized University in Business Administration or any relevant principle.
• Part qualification or Certificate level will be an added advantage
• Minimum 1-2 years of experience in PO generations and basic understanding of Procurement.
• Excellent administration and organizational skills
• Proficiency in MS office suite.
• Impeccable attention to detail.

The selected candidate for the above position will be entitled to an attractive remuneration package. Applicants who are interested are encouraged to apply on or before 23rd February 2026.